Hidden Hammocks Estates Homeowners Association


	Hidden Hammocks Estates Homeowners Association Coral Springs, Florida BOARD OF DIRECTORS MEETING January 3^rd, 2006 Benchmark Property Management Co. 7932 Wiles Road, Coral Springs, Florida Present: Tom Base – President Jay Nelson – Vice President Tom Toth - Secretary Brian O’Donnell - Director at Large Dave Aronson - Director at Large Diane Solo - Benchmark Property Mgmt. One homeowner was present to volunteer these Good and Welfare discussion topics: Þ All HO’s need to remove roots, trees, and other storm debris Þ Dogs walkers not picking up their poop continues to be a problem Þ HO lamp posts’ lighting is better A private Board of Directors meeting convened: The Committee reports included: Þ The Social committee is planning the Block Party for Feb19 and the Garage sale in March Þ The Welcoming committee needs to know when new HO’s move in Þ The Newsletter committee is planning the next issue for Jan 15 Þ The Website committee suggested putting the newsletter ads on the website The Treasurer’s Report from Tom Base included: Þ Cash on hand $43,173 Þ Reserves $31,605 Þ Performance to budget (Nov 30) $11,324 under spent Þ Hurricane Wilma costs $13,150 Þ Past due assessments for 2 HO’s $ 1,277 Þ Past due fees and fines for 22 HO’s $ 608 => send letter of new fines policy Þ Project to audit HO ledgers to ensure fines are recorded accurately and in a timely manner Þ Project to ensure hurricane Wilma costs are clearly, separately recorded in order to calculate the special assessment The Legal Report from Tom Base included: Þ Two HO’s in legal Property Manager report included: Þ Dan S is to do the draft of the kinder, gentler first warning of violations Crime Report Þ Crime free for November OLD BUSINESS: Gate entry guards Þ The Post Orders are being updated Þ Some of the gate attendants are being replaced Þ All gate attendants must know the post orders and be able to use the computer Þ The BoD needs access to the gate computer Entrance landscaping Þ 5/5 agreed to hold payment until the contracted clean-up work was completed Þ A proposal for a new front HHE sign was reviewed Þ Proposals for the replacement of the front trees were discussed Þ Three plans and bids are needed for redoing the front landscaping Þ The bases on the front gate lamp standards need to be repaired. Bids are needed Þ More bids for the gatehouse awning repairs are needed Þ Cleaning the pavers with the lowest bid was approved 5/5 HHE HO landscaping: Þ The HHE Landscape Handbook should be emailed to all HO’s Þ The Coral Springs Landscaping Handbook lists the acceptable replacement trees Þ Property Management and the BoD will tally the worst HO violations NEW BUSINESS Chronic speeding: Þ The situation will be discussed with our attorney Þ The newsletter will describe the new process of applying fines before assessments Þ A letter will be sent to the HO and guest Þ Additional speed bumps will be explored Mailbox repairs: Þ HOA repair of all HHE mailboxes will be tabled TABLED ITEMS Þ Tree trimming on all streets Þ Audio equipment at the front gate Þ Discussion on the rental property The meeting was adjourned. The next BoD meeting will be in March 7^th