Hidden Hammocks Estates Homeowners Association


	Hidden Hammocks Estates Homeowners Association Coral Springs, Florida BOARD OF DIRECTORS MEETING September 13^th, 2007 Integrity Property Management Co. 953 University Drive, Coral Springs, Florida Present: Jacques Nelson – President Scott Matchunis – Vice President Tom Base - Treasurer Tom Toth – Secretary Mike Whittle – Integrity Property Mgmt. The minutes of the August 14^th meeting were approved 4/4 Two homeowners were present to volunteer these Good and Welfare discussion topics: Þ Homeowners keeping their places up in HHE Þ Status of the mailbox change Þ Many HO light post are out Property Management: Þ The property management report was updated from a 9/13 inspection Þ IPM is to add a update the complete record for each HO in the detailed report Þ Violations to the attorney means: #1 Letter from the attorney with deadline and cost of the letter; #2 Motion from the arbitration and costs; #3 To court Þ Inspection around the lake is still on the action list Þ Concerning fences: 4/4 agreed that pool fences do not need a hedge; perimeter fences must have a hedge on the outside; wooden fences are not allowed For the Treasurer’s report: Þ Cash on hand – operating $53,081 Þ Road Reserve $42,877 Þ Homeowners quarterly assessments past due 10 Þ Total past due assessments $3,504 Þ Homeowners in collection 0 Þ Homeowners ready for collection 7 Þ 4/4 agreed to send these 7 to collection Þ Banco Popular account was closed Þ 2007 is on budget Finance projects included: Þ The final report on hurricane Wilma expenses showed $94,527 spent to a $105,000 plan Þ 2008 budget preparation and approval by Nov 15 Þ Annual meeting date is TBD The Legal Report included; Þ Status of the unfinished house Þ Bylaw revisions Þ Letter to a HO Old Business Þ For the awning on the gate house, 4/4 agreed to fund a replacement awning Þ For the renovation of the gate house, the next steps are meetings with the architect and an engineer to ballpark the cost of various rebuild options Þ For the HHE community paint colors, 4/4 approved the Coral Springs approved color list plus the approval of the BoD is required. The house is to be swatched with the proposed colors before approval Þ For the new mailboxes, a draft letter was presented. Mailbox pictures and prices from two suppliers are to be emailed to the BoD by IPM Þ For the painting of the fireplugs, 4/4 approved the $40/ Þ For commercial vehicles, the BoD is to call C.S. 344-1800 to report violations Þ For the light posts Dave A is to report the list of outages Þ For the front and FPL signs, these items are still on the action list New Business Þ To improve communications, Scott will record the actions agreed upon at the BoD meeting. IPM will send a spreadsheet reporting the status of these actions Þ For the gate on Wiles, IPM is to get it repaired Þ For the yard sale, November 3^rd from 8:00 to 3:00 was proposed Þ For Fortress security, the shift change needs to be used consistently Next Meeting: October second Wednesday