Hidden Hammocks Estates Homeowners Association


	Hidden Hammocks Estates Homeowners Association Coral Springs, Florida BOARD OF DIRECTORS MEETING October10^th, 2006 Benchmark Property Management Co. 7932 Wiles Road, Coral Springs, Florida Present: Tom Base – President Jay Nelson – Vice President Tom Toth - Secretary Brian O’Donnell - Director at Large Dave Aronson - Director at Large Darlene Cook - Benchmark Property Mgmt. The minutes of the September 12^th were approved 5/5 One homeowner was present to volunteer these Good and Welfare discussion topics: Þ Status of front signage Þ Replacement of the ‘No U Turn’ sign The Committee reports included: Þ For the Social committee, the next block party is planned for March ‘07 Þ For the Welcoming committee, a HO volunteered to greet new HO’s with a TBD package Þ For the Website committee, suggestions included allowing printing of the front page, and adding HO business affiliations The Treasurer’s report was given by Tom Base: Þ Cash on hand – operating and hurricane $76,801 Þ Road Reserve $37,162 Þ Total past due assessments: 92 regular $31,591, 7 special $4,681 Þ Homeowners in collection: 7 Þ The special assessment spending is on plan Finance projects include: Þ Track hurricane Wilma expenses separately against the special assessments Þ Adoption of the 2007 budget: 5/5 approved the 2007 budget The Legal Report from Tom Base included: Þ For the vacant house, the summary judgment was received. Þ Seven HOs in collection for non-payment of assessments Þ For the annual meeting Tuesday November 14, 2006, notices must be sent with proxies at least two weeks before; the meetings will include the annual meeting, meeting of the BoD to elect officers, and a BoD meeting Old Business Þ For the lights along Wiles, the replacement fixture was installed. Lights are out east of Rock Island Þ For the HHE landscaping, the maintenance company needs to: replace the dead bushes around the fountain with decorative stones; cut the Philodendron out of the ficus hedges; mulch along Wiles; straighten the trees along SW Chardonnay. Þ For the front signage: the sign company that did the new Oakbrook signs needs to be contacted; the aluminum sign cost would be around $31k; the architect for the sign, gatehouse and pergola is to get three quotes Þ For the pavers in the guard parking area, quotes are needed for replacement Þ For the street signs: the old sign posts will be replaced with new metal posts within the next few weeks. The other signs will be changed to match Property Management Þ The property management report included the status of violation and follow ups Þ The next inspection will be October 30^th New Business Þ For hurricane shutters on the guardhouse: this expense will be tabled until next year Þ For the Coral Springs tree replacement policy: the city is to handle notifications Þ Tom Base, president and treasurer, gave his letter of resignation. 4/4 accepted. Many thanks to Tom Base for the years of dedication and successes. Tom Base volunteered as a HO to continue to help with the treasurers report, legal, and inspections Þ Patrick Dean was appointed to the BoD. 4/4 approved Þ The new HHE BoD is: Jay Nelson – President; Patrick Dean – Treasurer; Tom Toth – Secretary; Dave Aronson and Brian O’Donnell - Directors at large The next meeting will be the November 14^th HOA annual meeting